REGULATION

REGULATION
of the Latin American Federation of Obstetrics and Gynecology  Societies (FLASOG)
Modification of 02-14-2020

CHAPTER I
ON THE DUTIES OF THE MEMBERS AFFILIATED AND ADHERENT TO THE FLASOG

Article 1.

FLASOG considers that its Affiliate and Adherent members comply with numeral 3 of Art. 9 of the Statute, when they carry out regular scientific activity with the following conditions:

  1. Regime of academic sessions (Congresses and / or National or International Conferences) in predetermined sequence.

  2. Regular publication, in a magazine, bulletin or electronic medium exclusively or partially dedicated to the specialty, of the works or activities presented in its scientific sessions.

Article 2.

The procedure for future institutions that consider meeting the basic requirement of regular scientific activity to enter FLASOG will be as follows:

  1. If in that country or region there is no institution Affiliated or Adherent to FLASOG, it will send a request to join the Executive Committee, showing that they meet the conditions established in Article 9 and 10 of the Statute respectively, and must send, among other things: a copy of the Act of its Foundation, current registered Statute, list of active partners and relation in bibliographic style of its scientific production.

  2. If an Affiliate or Adherent Society, Association or Federation already exists in that country or region, your only option will be your affiliation through it.

 

Article 3.

Failure to comply with the provisions of the Statute or of this Regulation by the institutions Affiliated or Adherent to FLASOG, will determine the application of the following sanctions:

  1. Those that have stopped paying their economic contribution after the first quarter of the corresponding year will cause a surcharge of 10% per year and if the delinquency persists for one (1) year or more, they will be suspended from their rights while the state of insolvency persists .

  2. Those that have not complied with Article 12 and 14 of the Statute respectively and the pertinent provisions of this Regulation, especially those that do not carry out regular scientific activity, after a thorough investigation will be officially reprimanded by the Executive Committee and if these institutions are not corrected , he will request his disaffiliation in the next Meeting of the Assembly.

 

Article 4.

For the fulfillment of the functions of FLASOG, the Directives of the Affiliated and Adherent institutions will execute the following actions:

  1. Send to the Executive Committee an annual report containing:

      1.1. Updated list of the members of the board of the institution it represents, with the start dates and  termination of your exercise.

      1.2. Number and names of active partners with their address and email

  1. Communicate about the next relevant scientific meeting in your country or region with mention of city, venue, date, agenda, Organizing Committee, your postal and electronic or digital address.

  2. Promote the FLASOG Congress and other institutional activities throughout its scope of action.

  3. Carry out diligent action in order to achieve an adequate participation of the institution that it represents in the FLASOG Assembly Meetings, make a timely appointment of its delegates and give them complete information on each of the points included in the agenda, etc.

  4. Manage the timely payment of the annual fee for FLASOG. In the case of non-compliance with payment after the first quarter of the corresponding year, the surcharge of numeral 1 of Article 3 of these Regulations will be applied.

Sole paragraph :  For Adherent members, paragraph 1 of this Article does not apply.

 

Article 5 .

In the event of non-compliance with Art. 12 or 14 of the Statute by an Affiliated or Adherent institution, the Executive Committee will carry out all the steps to avoid disaffiliation from that institution, as long as it is corrected and complies with FLASOG, especially if you engage in regular scientific activity.

CHAPTER II
ASSEMBLY

Article 6 .

It is the obligation of the Executive Committee to take all measures leading to the holding and full development of the Ordinary Meeting of the FLASOG Assembly. To do this you must:

  1. Make a formal call to each of the Affiliated and Adherent institutions, with the date, time and place of the Preliminary Session and the agenda for the Meeting.

  2. Send said summons to the President of the Board of each Affiliate or Adherent institution, who must immediately confirm receipt of it in writing. This call must be made at least 90 (ninety) continuous days in advance of the call, so that the Affiliated institutions have enough time to organize their representation.

 

Article 7.

The Call to Ordinary Meeting of the Assembly will have the following Agenda:

  1. Verify the regulatory quorum and declare the Assembly installed by the President of FLASOG

  2. Consideration and approval of the Minutes of the previous Ordinary Meeting and Extraordinary if there was one.

  3. Report of the Executive Committee on its statutory functions and on the guidelines established by the Assembly that elected it and by the Extraordinary Meetings of the Assembly held during its period, as well as on the resolutions that it has had to take on its own initiative.

  4. Treasurer’s report on financial and administrative management.

  5. Presentation, consideration and confirmation of the Latin American Masters

  6. Election of the members of the following Executive Committee.

  7. Election of the members of the Scientific Committee of the Regions other than the next headquarters of the Congress as explained in paragraph 8 of Article 20 of the Statute.

  8. Election of the countries of the Affiliate institution that will be the elected Headquarters and the alternate Headquarters of the subsequent FLASOG Congress.

  9. Consider and ratify the seat of the next Congress and its alternate seat.

  10. Various points: when it is considered necessary to modify the annual financial quota of affiliated or adherent institutions, as well as for the consideration of request for affiliation and disaffiliation of institutions or when exceptionally the Executive Committee accepts written requests, which must be made at least ninety (90) continuous business days prior to the Assembly Meeting, as well as any other issue of institutional interest that arises during the Assembly duly seconded.

 

Article 8.

The Call for an Extraordinary Meeting of the Assembly will have as its agenda the points determined by the instance or body that promoted its implementation. And it will be done in accordance with the provisions of Article 21 of the Statute. In other words, it will not be more than 90 continuous days when requested by Affiliate members nor more than 45 continuous days if the initiative is from the Executive Committee.

 

Article 9 .

In advance of at least sixty (60) continuous days to the date of the preliminary session of the Ordinary Meeting of the Assembly, the Executive Committee will send to each Affiliated and Adherent institution the form for it to accredit the corresponding delegates, according to The status. These forms must contain the correct identification of the delegate and will be required by the Powers Commission when they appear at the Preliminary Session of the Assembly.

 

Article 10 .

The Preliminary Session will be installed before the start of the Assembly Meeting and will take place in the following order:

  1. The members of the Executive Committee will constitute the provisional board of directors.

  2. The President of the Executive Committee will appoint three (3) assistant official delegates from Affiliated institutions, to constitute the Powers Commission of the Assembly, which will have information and advice from the Secretary and Treasurer of the Executive Committee.

  3. The Powers Commission will examine the credentials and the fulfillment of Duties by the institutions that grant them, that is, the statutory, regulatory and economic obligations with FLASOG in accordance with Articles 12 of the Statute and Article 3 of these Regulations. scientific activities and financial solvency with their fees

  4. The Powers Commission will inform the Assembly if the quorum indicated in Art. 17 numeral 1 of the Statute is met and will deliver the number and list of delegates and Affiliate members present, duly accredited.

  5. If the required quorum is met, the Assembly will be officially constituted under the direction of the President of FLASOG, both in Ordinary and Extraordinary Meetings. At that time the start time will be recorded and the end of the session will be set.

  6. If the quorum requirements are not met, the Executive Committee will take all steps to increase the number of institutions or delegates present. If after one hour (1) of the call and due to lack of a quorum, the Assembly is not installed, the Executive Committee will call an Extraordinary Meeting of the Assembly, which will be set for a maximum of 90 continuous days from the date that should be held the Ordinary Meeting failed. The agenda must have at least the election of the new Executive Committee and the most important matter that was not fulfilled

 

Article 11.

At the beginning of each plenary session, the Secretary of the Executive Committee will verify if the quorum requirement is met; It will require a report from the Powers Commission each time a representative requests to join the Assembly and will announce the composition of the delegations and the order of origin of the titular delegates of each Affiliate institution. Likewise, it will have the obligation to indicate the number of votes necessary for the approval of motions or points and must permanently control the fulfillment of the quorum so that the agreements of the Assembly are valid

 

Article 12.

The development of the Assembly will be documented in a Minute, the preparation of which will be the responsibility of the Secretary. Said Minutes, once approved by the next Meeting of the Assembly, will be signed by all the members of the Executive Committee and filed in the Book of “FLASOG Assembly Minutes”.

First paragraph:  At the beginning of the session of each Assembly, the minutes of the respective previous Meeting of the Assembly will be submitted for consideration and approval, which must have been sent sufficiently in advance to the affiliated institutions for their knowledge.

Second paragraph :  At this time, the delegates present may make the corresponding objections and they must be clarified and resolved. If these objections are approved, the Secretary of the Executive Committee must make the corresponding changes.

 

Article 13 .

The voting in the Ordinary Meeting of the Assemblies will be done by the official delegates who are physically present and in the Extraordinary Meetings it will be done by a single duly accredited delegate present, who will represent all the votes corresponding to the affiliated institution of his country.

 

CHAPTER III
OF THE POSTULATIONS AND ELECTION OF THE EXECUTIVE COMMITTEE

Article 14.

P ara the election of the Executive Committee of the FLASOG nominations will be made as follows :

  1. For candidates to occupy the position of President-Elect, the Boards of Directors of the Affiliate members of the corresponding region, will officially nominate their candidate to the Executive Committee in office and this will send it for review to the Nominating Committee.

  2. For candidates to occupy the position of Vice President, the Boards of Directors of the Affiliate members of the region of the President who assumes, will officially nominate their candidate to the Executive Committee in office and this will send it for review to the Nominating Committee.

  3. Candidates for Secretary and Treasurer may be proposed by any of the Affiliate member institutions of FLASOG to which they belong and will be made officially to the Executive Committee in office and this will send it for review to the Nominating Committee.

  4. The previous time to present the candidate to each one of the aspirated positions will be between 150 and 90 continuous days before the date of the Congress where the Ordinary Meeting of the Assembly will be held.

  5. The Coordinator of the Nominating Committee must communicate in writing to all Societies, Associations or Federations (Affiliate Members) the call to all electoral events of FLASOG.

  6. Prior to the election of the new Executive Committee by the Assembly, the Nominating Committee will carry out an analysis of the candidates and will submit its conclusions to the Executive Committee. For this, the Nominations Committee will recognize that the applicant institution, as well as the proposed candidatures, have complied with the statutory and regulatory obligations of FLASOG.

  7. Failure to comply with any of these provisions will determine that the Assembly Meeting, by a simple majority of the votes of the delegates present, designate a new Executive Committee made up of representatives of the Affiliated institutions of the region that corresponds in the manner established in Art 22 of the Statute.

 

Article 15.

Of the election : in case of presenting more than two candidates for the same position, all the candidates will be voted. If none of the candidates reaches half plus one of the working votes, the procedure to follow will be as follows: the candidate who achieved the least number of votes will be withdrawn from the voting process and the remaining candidates will be voted on again, this procedure being repeated until one of the candidates reaches half plus one of the votes.

 

CHAPTER IV
FUNCTIONING OF THE EXECUTIVE COMMITTEE

Article 16.

The Executive Committee will fulfill its duties and functions jointly and within the framework specified for each position in articles 25 to 31 of the Statute.

 

Article 17.

The Executive Committee will comply with the instructions given to it by the Ordinary Meeting of the Assembly that elected it and the Extraordinary Meetings of the Assembly that are held during its management.

 

Article 18.

The Executive Committee will keep an orderly documentation of its actions, especially the amount of income and expenditure in the Treasury. Likewise, it will present a financial balance in the Ordinary Meetings of the Assembly.

 

Article 19 .

The Executive Committee for the appointment of the Executive Director will take into account:

  1. Knowledge of FLASOG management.

  2. Deep understanding of the economic and academic phenomena of FLASOG.

 

Article 20.

The Executive Committee for the appointment of the Administrative Director will take into account that the candidate is distinguished by his capacity for planning, organization, execution of projects, as well as his knowledge and practice in the Administrative area.

Sole paragraph :  Since the Administrative and Legal Headquarters of the FLASOG Foundation is located in the Republic of Panama, the Administrative Director must have his permanent residence in Panama City.

 

Article 21.

The Executive Committee for the appointment of the Scientific Director will take into account that it must meet the following characteristics:

  1. Have a relevant teaching and / or research performance.

  2. Recognized scientific production.

  3. Research papers and / or publications.

  4. Possess wide recognized authority in their field of specialization to integrate work teams made up of experts and consultants from different areas of Obstetrics and Gynecology.

Sole paragraph:  Its primary function will be to coordinate and ensure the proper development of the scientific activities of FLASOG and especially of its Congress.

CHAPTER V
CHANGE OF THE EXECUTIVE COMMITTEE

Article 22 .

Within the 15 days following the swearing in of the Executive Committee, its new constitution must be notified to the entities affiliated to FLASOG, as well as to the rest of international scientific societies, especially FIGO, IFSS, FLASCYM, SIAEGI, etc.

 

Article 23.

The Executive Committee at the beginning of its management will come into possession of the FLASOG file and all its assets through a formal written and physical transfer that the outgoing Executive Committee will make. The aforementioned delivery must be recorded in a Minute within a period of no more than 90 continuous days, which must be signed by all those involved in the administrative part of the outgoing and incoming Committee.

 

Article 24.

The outgoing Treasurer, together with the Administrative Director of their management, has the duty to physically deliver to the incoming Treasurer, the assets of the Treasury, as well as the bank users with the electronic access codes of the FLASOG Foundation and of the FLASOG if it has them, as well as the security codes, keys, directory of bank contacts, inventoried checkbooks, safe codes, if any, and everything that facilitates the fluidity and continuity of administrative management.

Paragraph one : the inventory of goods must be delivered, updated on the day of delivery.

Paragraph two :  the bank reconciliation and balance of income and expenses of the transition period between the swearing-in and the formal delivery of all reports and assets must be delivered.

 

Article 25 .

Within the 15 days following the swearing in of the Executive Committee, the FLASOG Foundation Minutes must be registered and / or notarized, in which the new President, Secretary and Treasurer of said Foundation are appointed. When legalizing

In said Act, the integration of the new Directive must be notified to all banks in which there are accounts, thus facilitating the change of signatures.

Sole paragraph:  this action will be taken care of immediately by the Administrative Director of FLASOG

 

CHAPTER VI
OF THE AUXILIARY ORGANS 

Nominating Committee

Article 26.

The Nominating Committee will be in charge of receiving applications, visiting and evaluating the cities proposed for the venue of the subsequent Congress , as well as receiving and analyzing the candidatures for Members of the Executive Committee, applicants for the Scientific Committee and for the appointment of Masters. of Latin American Obstetrics and Gynecology. In accordance with articles 25 (numeral 6) and 32 (numeral 3) of the Statute, it will have a representative for each Region and will be authorized by the Executive Committee.

 

Article 27.

The Coordinator of the Nominating Committee will be the outgoing President of FLASOG. In case of being unable to exercise this function, it will correspond to the immediately previous President and if he is unable to do so, he will be appointed by the Executive Committee.

 

Article 28 .

For the election of the subsequent host country of the FLASOG Congress, the Nominating Committee has the responsibility of visiting the country or countries that are applying to be said Congress Venue. After said visit, he must present a detailed report to the Executive Committee and the Assembly, where he expresses his considerations in relation to the visited headquarters (s).

 

Article 29.

Countries nominated for the FLASOG Congress Venue must have a minimum of requirements to consider their candidacy and be evaluated, among others the following:

  1. Political, social and economic stability.

  2. Ease of obtaining a visa.

  3. Adequate means of air and land communication.

  4. Promotional capacity of Congress through travel, tourism and government agencies.

  5. Sufficient hotel capacity.

  6. Convention center adequate to the requirements.

  7. Closed surface for commercial exhibition.

  8. Public, legal and economic security.

  9. Present the country’s tax conditions in terms of National and Municipal rates and taxes related to the holding of events, management of economic funds, rate for transfer of funds abroad, particular taxes of the country on the entry and exit of funds in bank accounts of that nation . Thus, as well as the fluctuation of the local currency in relation to the dollar in the last 2 years.

  10. Legal status to manage income and expenses, and transfer international resources as required.

  11. Figure and legal status of the FLASOG-affiliated host Society, Federation or Association that aspires to organize the Congress, specifying whether it is a registered non-profit institution or any other modality. As well as its administrative, banking, financial and personnel structure.

Paragraph one:  Applications for the headquarters of the subsequent Congress will be received between 240 and 180 continuous days prior to the FLASOG Congress in which said venue will be decided.

Second paragraph : the cost of the visit, which is generated by the attendance of the members of the Nominating Committee, will be assumed by the visited Institutions.

 

Article 30.

For the election of the members of the Executive Committee, the Nominating Committee will analyze whether each candidate and the Affiliate institution that nominates them meet the requirements and will issue a report to the Executive Committee and the Assembly. Regarding the application is specified in article 14 of these Regulations.

 

scientific Comittee

Article 31.

It is directed by the Scientific Director appointed by the Executive Committee and will coordinate the academic activities of the FLASOG Congress and other academic activities of the Federation. In accordance with numeral 8 of Art. 20 of the Statute, it will be made up of one member for each Region and will be chosen by the Assembly from among the applicants proposed by the Affiliate members (Societies, Associations or National Federations), complying with the same requirements as to the postulation times that are required for candidates for elective members of the Executive Committee (between 150 and 90 days prior to the holding of the Ordinary Meeting of the corresponding Assembly), in accordance with paragraph 4 of Art. 14 of these Regulations .

First paragraph:  The Affiliate member of the host country will have the power to appoint the member of the Scientific Committee corresponding to their region.

Second paragraph : the Scientific Director must be from a country (Affiliate member), different from the members  already  elected by the Assembly.

Article 32.

The Scientific Committee will fulfill its objectives by performing, among others, the following functions:

  1. Structure the scientific program of the corresponding Congress, which includes:

to. Choice of subjects to be treated in each of the modalities, such as: official topics, symposium, discussion table discussion, colloquium, conference, free exhibition, video, poster, etc.

b. Choosing the most capable people or teams to develop them.

c. Distribution according to the Local Organizing Committee of the time allocated to scientific activities.

  1. Accept or reject free scientific contributions sent to the Local Organizing Committee. To fully carry out this task, they may request advice from the experts they deem appropriate.

  2. Prepare instructions and rules for the operation of all the scientific activities of the congress. For the acceptance of contributions, they will especially take into account that the subject is treated with ethical and scientific criteria.

  3. Organize postgraduate, pre-congress and intra-congress courses.

 

Article 33.

The Scientific and Temporary Technical Committees will be created to develop the necessary strategies to resolve the situations with the greatest impact in the area of ​​Obstetrics and Gynecology. There may be as many Scientific Technical Committees and Temporary Committees as the Executive Committee deems necessary to fulfill the Objectives and Duties of FLASOG. When the development of a temporary Committee demonstrates the need to be permanent, the Executive Committee will decide it by majority vote of its members.

 

                                                                    CHAPTER VII 
 LATIN AMERICAN CONGRESS OF OBSTETRICS AND GYNECOLOGY

Article 34.

This event is the responsibility of the FLASOG Executive Committee who will take the necessary steps to achieve norms or guidelines aimed at configuring a common pattern.

 

Article 35.

The Congress will be held by FLASOG under the leadership of its Executive Committee, in conjunction with the Board of the Affiliate member of the host country and the Local Organizing Committee (LOC).

 

Article 36.

The net financial results derived from the Congress will be distributed as follows: 70% for FLASOG and 30% for the Headquarters institution.

 

Article 37.

The Affiliate member of the Host Country will act as: co-organizer and host of the Congress; Responsible for coordinating with FLASOG, the LOC and the Organizing Company (if required), all the actions related to the logistics of the Congress in the Host Country; providing support and carrying out management control of the LOC. It will establish contact with the Government structures of the Host Country at all levels.

Sole paragraph :  when the Host country has an Events Management or an Organizing company within its Administrative structure, it will have the right to apply to manage the congress.

Article 38. Of the Local Organizing Committee

The Local Organizing Committee (LOC) of the Congress will be nominated by the Host Institution and its designation must have the approval of the Executive Committee of FLASOG.

 

Article 39. On the integration, functions and exclusions of the COL.

The LOC will be made up of: a General Coordinator, Secretary and Treasurer, being able to appoint the working groups it deems necessary.

  1. It will have active participation, together with the organizing company, in the selection of suppliers in the logistics area.

  2. It will establish contact with local companies (pharmaceuticals, medical equipment, banks, etc.) promoting their participation as sponsors of the Congress, in coordination and joint action with the Organizing Company if required.

  3. It will participate jointly with the Organizing Company, in the preparation of a Manual of Sponsorships and Administrative Regulations or its equivalent.

  4. It will promote the Congress at the National level in order to achieve a massive enrollment of national attendees to the Congress.

First paragraph :  the members of the Executive Committee and the Directors of FLASOG and of the Board of the Host Institution may not be part of the LOC.

Second paragraph : Administrative decisions will be taken by consensus between the Executive Committee of FLASOG, the Board of the Affiliate member Headquarters and the LOC. In case of disagreement, the Executive Committee of FLASOG will decide what is reasonably most convenient for the institution that represents, sponsors and is the most responsible in organizing the Congress.

 

Article 40.

The authorities of Congress are:

  1. The Executive Committee of FLASOG.

  2. The Scientific Committee

  3. The Board of the Affiliate member Congress Venue.

Sole paragraph:  in protocol acts such as the Installation Session and Closing Session, the representation of the mentioned authorities are those that must be in the Presidium.

 

Article 41.

The emblems of Congress are:

  1. The official FLASOG logo.

  2. The official logo of the Headquarters Institution.

  3. The one that the Executive Committee will eventually make jointly with the Host Institution as the distinctive logo of the Corresponding Congress.

Sole paragraph:  The official stationery of the Congress will only have the logos of FLASOG, the one alluding to the Congress and the one of the Host institution, in addition to the description of the corresponding order, date and place where the event will be held.

 

Article 42.

From the Congressmen:

They are federated congressmen  of the Congress, the Obstetricians and / or Gynecologists who, having fulfilled the registration requirements, belong to any of the Associations, Associations or Federations Affiliated or Adherent of FLASOG.

Participating congressmen in  the Congress are those Obstetricians and / or Gynecologists who, having met the registration requirements, do NOT belong to FLASOG.

They are companions  of Congressmen of the Congress, the people who attend together with the Congressman and financially satisfy the registration requirements. These people will have a different special program.

Other health professionals : medical residents of the specialty, medical students, nurses, midwives or equivalent denominations, others.

 

Article 43.

Only those mentioned in the previous article, duly registered and carrying the corresponding official documentation, may participate in the activities of the Congress.

 

Article 44.

Opening Ceremony :

This session will be chaired by the President of FLASOG, in his capacity as President of the Congress, who will be accompanied by the members of the Executive Committee, the President of the Host Institution, the Scientific Director and the designated Guest (s) of Honor. by the Executive Committee and Headquarters Institution.

Sole Paragraph : The Ceremony will be held according to the program indicated in the invitation, previously approved by the Executive Committee of FLASOG in agreement with the Host Institution.

 

Article 45.

Closing Ceremony and inauguration of the new Executive Committee.

This session will be presided over by the acting President of FLASOG, the President Elect who will take office and the President of the Headquarters Institution. The Ceremony will be carried out according to the program indicated in the invitation and the swearing in of the new Executive Committee will be carried out in accordance with number 4 of Art. 23 of the Statute.

 

Article 46.

The scientific program will be prepared by the Scientific Committee. And it will be presented to the organizing bodies.

 

Article 47.

The Congress will include:

  1. Simultaneous Pre and / or Trans Congress Courses.

  2. Masterful plenary sessions.

  3. Conferences.

  4. Simultaneous clinical seminars or symposiums.

  5. Presentation of free works.

  6. Presentation of videos and posters.

  7. Any other type of scientific activity.

Sole paragraph:  The Scientific Committee must prepare the rules to govern these activities, which will be submitted to the consideration of the Executive Committee, who, once reviewed, discussed and approved, will give the go-ahead for their application in the next Congress and will become part of this Regulation as an academic annex.

 

Article 48.

Each academic session will have a President who will make an introduction to the topic and the presentation of the participants and a Secretary who will supervise that the implementation of the room is adequate and will control the time, which will be done with the corresponding modern means.

Sole paragraph:  It is mandatory to be strict in meeting the schedule.

 

Article 49.

In order to obtain the best possible use from the courses, they must be in accordance with the instructions for the operation of all the scientific activities of the Congress.

 

Article 50.

It will be mandatory for all participants in the Congress to be registered and pay their corresponding fee. The official delegates to the Assembly by the Affiliated or Adherent institution as well as the Executive Committee, Board of the Host Institution, Scientific Committee, Local Organizing Committee, Executive, Scientific and Administrative Directors of FLASOG are exempted from this obligation.

 

Article 51.

FLASOG Academic Events Protocol

The Head of Protocol will be in charge of the Secretary of the Executive Committee, who will manage the protocol agenda. Thus, for the events to have the desired success and prestige, among other things, they must: 1. Be the Master of Ceremonies for the FLASOG protocol events.

2. Prepare the ideal environment for the development of FLASOG protocol activities.

3. Prepare the event’s agenda in accordance with the pertinent articles of these Regulations. In the event of unusual or unforeseen situations, you will consult the opinion of the FLASOG Executive Committee.

4. Notify people invited to the event that do not belong to the Executive Committee in advance. Especially those who must go up to the stage in order to arrive early to the sessions.

5. Attend to the special guests at the event.

6. Call people to take the stage, following the criterion of representativeness from highest to lowest importance for the structure of FLASOG’s activities.

 

     CHAPTER VIII
OF THE ADMINISTRATION OF THE ASSETS AND ECONOMIC REGIME 

Article 52.

FLASOG, is a non-profit institution, its assets as well as all the income from assets that are specified in Art. 33 and 34 of the Statute, will be used exclusively to fulfill its objectives and duties, being administered by a Foundation created to meet them.

 

Article 53.

The FLASOG FOUNDATION is the legal and administrative representation of FLASOG. It is represented by the President, the Secretary and the Treasurer of the Executive Committee.

First paragraph:  The Executive Committee, through the President, may grant the Administrative Director a Legal Power to represent him in Panama or in any other place, to carry out any management that the Executive Committee considers necessary or convenient, for which he must strictly comply with the express indications assigned by the Committee in writing.

Second paragraph : FLASOG’s legal and administrative commitments will be handled by the FLASOG FOUNDATION.

 

Article 54.

The President of the Executive Committee and of the FLASOG Foundation is empowered to open, close and mobilize checking accounts, savings accounts and other investment instruments, together with the Secretary and Treasurer, in banking or financial institutions in the country where the Foundation, with its funds and mobilize them in the most convenient way possible.

First paragraph : The modality of signatures in the bank accounts will be made at the discretion of the Executive Committee and will be carried out according to what is most convenient in each type of account, having to be reasoned and approved in an Ordinary Meeting of the same and leaving a record in the Minutes for institutional legal purposes and of the bank that requests it.

Second paragraph : The President must sign with the Treasurer the previous orders for the issuance of checks for the mobilization of the funds of the FLASOG Foundation.

Third paragraph :  the aforementioned members of the Executive Committee in their capacity as Directors of the FLASOG FOUNDATION may delegate these responsibilities through a power of attorney to the Administrative Director.

 

Article 55.

The ordinary annual fee for Affiliate and Adherent members must be paid to the Foundation, on time during the first quarter of each year.

Sole paragraph :  The Administrative Director must pass to the Treasurer, a quarterly report of the Affiliated and Adherent Institutions that have paid their annual fee, specifying the amount, bank discounts for said movement, number of reported associates and any other information that is of interest in this matter.

 

Article 56.

The Administrative Director must send the Treasurer a quarterly report of the bank reconciliations of all the accounts of the FLASOG Foundation, as well as a report or account statement of all the other financial and banking instruments that the Foundation owns.

 

Chapter IX

VIATS AND OTHER EXPENSES OF REPRESENTATION OF THE EXECUTIVE COMMITTEE AND OTHER MANAGERS

Article 57 .

In accordance with the sole paragraph of article 38 of the Statute, the procedure for the granting of per diem, accommodation, transportation and other compensation, granted by FLASOG, is regulated to cover the expenses incurred during the performance of their functions, to the following people:

1. Members of the Executive Committee.

2. Executive, Scientific and Administrative Directors.

3. Special cases for consideration by the Executive Committee

 

Article 58.

Per diem, accommodation and tickets is understood as the disbursement of money, under criteria of rationality, austerity and transparency of resources, destined to cover the expenses of support and transfer outside the habitual residence, of the people mentioned in the previous article, who is entrusted with the ordinary or extraordinary performance of a FLASOG activity.

 

Article 59.

Those mentioned in Article 57 will be covered for the following expenses incurred when carrying out activities and officially attending Meetings, Assembly or Congresses on behalf of FLASOG:

  1. When the trips have a total duration greater than 6 hours. it will be covered in business class.

  2. Airport tax, if any.

  3. Stay at the hotel during the event.

4. The per diem for extra sustenance such as meals, taxis, etc., is set at one hundred US dollars ($ 100) per day.

First paragraph:  Any of these concepts must be adjusted in the event that any public or private organization finances all or part of the expenses. Said person is obliged to communicate it in a timely manner to the Executive Committee who will decide whether or not to proceed with the compensation granted by FLASOG.

Second paragraph:  no other expense will be paid that is not authorized by the Executive Committee.

 

A Article 60.

Any other expense not foreseen in the previous articles must be analyzed by the Executive Committee, who, according to urgency or necessity, will decide in each case.

 

Article 61.

The members of a Working Committee when they officially attend on behalf of FLASOG as Speakers or Coordinators of Workshops or Courses, will be covered the cost of transportation and hotel up to a maximum of 2 nights, as well as a maximum of 3 days per diem. specified in paragraph 4 of article 59 of these Regulations. Other compensation must be authorized by the Executive Committee

 

Article 62.

The Congress must be attended by the Administrative Director, Executive Director and Scientific Director, who are responsible for transportation, accommodation and food for the duration of the event, if other personnel are required, it will be decided at a meeting of the Executive Committee,

Sole paragraph:  when any of these Directors attends another activity on behalf of FLASOG, they may also receive transportation, per diem and hotel expenses after consideration and approval by the Committee.

 

CHAPTER X
OFFICIAL DISSEMINATION BODIES

Article 63.

The Executive Committee will assume the management of the official website and social networks of FLASOG ,  which will be available to its affiliates. In each period, the member of the Executive Committee responsible for the website and / or social networks will be designated.

In addition, you will be able to edit a magazine in digital or printed format according to what is most convenient and will designate the Editor of the Magazine and its Editorial Committee when it works.

Sole paragraph :  the Editorial Committee does not have a defined number of its members, but it must always have at least one representative from each Region specified in Article 8 of the Statute.

CHAPTER XI
MASTER OF LATIN AMERICAN OBSTETRICS AND GYNECOLOGY

Article 64. Minimum requirements:

To deserve the honorary distinction of receiving the Diploma of Master of Latin American Obstetrics and Gynecology, the candidate must meet the following minimum requirements:

    1. Have a minimum of 20 years of medical degree and a relevant teaching and / or research activity, with recognized scientific production. Accompany a copy of Diploma or Title.

    2. To have contributed with their work to the development of continuing medical education for Gynecology-Obstetricians in their country or at the Latin American level.

    3. Having reached the upper levels in the teaching career ladder.

    4. Have an active participation in your National Society of Obstetrics and Gynecology and / or in the area of ​​FLASOG.

    5. Have ethical and moral solvency. As well as not having had discredit in the Affiliated institution, nor sanctions in any field of the practice of medicine. The ethical solvency issued by the Affiliate institution must be attached.

    6. Nominations will be made by the Board of Directors of the Society, Association or Affiliated Federation of each country, accompanied by the summary of their Curriculum Vitae or Professional CV, drawn up following the order of the Scale prepared for this purpose  (Annex 1 of these Regulations)  and also attaching the proofs of items 1, 5 and 7 of this article, as well as the other proofs that they consider appropriate.

    7. Attach the Scale filled in with the respective score according to the attached Curriculum.

    8. In said Scale, he must have a minimum score equal to or greater than  150  points.

Sole paragraph :  this Scale is the minimum and official evaluation guide for Affiliate members to apply for FLASOG Masters. Each Affiliate institution may have its own selection scale, equal or broader for this or any other application and may use this Scale as a guide.

 

Article 65 . From applications to Masters of Obstetrics and Gynecology LA:

  1. Each Affiliate member of FLASOG may present for this distinction up to a maximum of two (2) candidates who meet the minimum requirements of Article 64 of these Regulations.

2. Each FLASOG Affiliate Board shall send to the Executive Committee and the Coordinator of the Nominating Committee the

     names of those nominated by their institution, with all the annexes specified in Article 64 of this Regulation, therefore

     least 120 continuous days before the date of the Ordinary Meeting of the Assembly in which they will be

     recognized.

3. This requirement to send the applications in the indicated period and with the indicated supports, is essential to apply to

    this Distinction. All proposals made outside of said period and / or with incomplete supports will be rejected.

    indeclinable, being the exclusive responsibility of the corresponding Affiliate Institution the breach of these

    requirements.

4. The Executive Committee of FLASOG has the power to nominate up to 3 (three) additional Candidates, as long as

    your National Society of Obstetrics and Gynecology certify that the candidate does not present any impediment,

    complies with the requirements established in these Regulations and presents the corresponding provisions indicated.

 

Article 66 . From the final selection:

The final selection by FLASOG will begin through the Nominating Committee, which will carry out a thorough evaluation of the minimum requirements and the Scale to achieve said distinction and will submit it to the Executive Committee, who, after review and approval, will present it to the Assembly for its final validation and will deliver the corresponding diplomas.

First paragraph :  the Executive Committee has the right to veto the postulate that it deems appropriate, provided it is unanimously by its members. For this reason his decision. And said Veto is not required to be made public.

Second paragraph :  FLASOG will not cover accommodation or transportation to those who receive the distinction of Master of Latin American Obstetrics and Gynecology.

 

Article 67.

The members in exercise of the National Board of the Affiliated institutions will not be able to apply for this distinction . If the case arises, said application will be invalid and, if the distinction has already been granted, it must be revoked by the Executive Committee in office at the time said abnormality is verified.

 

CHAPTER XII
FLASOG AWARDS

Article 68. Minimum requirements:

The work to qualify for the FLASOG award must be unpublished, carried out within a Latin American country and comply with the following:

  1. That it is a relevant contribution to the knowledge of the specialty.

  2. Send three (3) copies of the complete work to the Scientific Committee of FLASOG, at least 120 continuous days before the Congress.

  3. That it be presented at the congress to ” opt for the award .”

  4. The Scientific Committee will appoint a qualifying jury of 3 members to evaluate the scientific methodology, the hierarchy of the work and the quality of the presentation.

Article 69. Procedure:

The Scientific Committee of the Congress will select the works that qualify to be awarded, will place them in the corresponding category and will choose the winning work in each area. You can be duly advised by a jury with experts in the field. Its location within the Congress Program will be in charge of the Scientific Committee.

 

Article 70.

The award will consist of a Diploma, Medal and a financial contribution equivalent to the cost of 5 regular registrations for the FLASOG Congress in which you are participating.

Sole paragraph :  The Scientific Committee may declare the awards void.

 

CHAPTER XIII
TRANSITORY DISPOSITIONS.

Article 71. FLASOG Guarantee:

In order to grant the guarantee by FLASOG, the public or private institution that requests it must comply with the provisions of the Standards for the evaluation and approval of GUARANTEES which are attached to these Regulations and may be updated when the Executive Committee deems it necessary.

 

Article 72. Regional Groups, Organization and Objectives:

The FLASOG Regional Groups are non-profit scientific organizations that group their Affiliate members (Societies, Associations or Federations of Obstetrics and Gynecology) from countries with some geographic neighborhood, common interests in the specialty and appropriate means of communication that allow the necessary exchange between them and that are already defined in Article 8 of the Statute.

Sole paragraph : the Executive Committee is empowered to develop its regulations.

 

Article 73. Other operating rules of FLASOG:

These Regulations empower the Executive Committee to create processes for the functioning of the administrative structure of FLASOG or its academic activities as long as they do not contradict the Statute and Regulations of FLASOG.

CHAPTER XIV
FINAL PROVISIONS

Article 74.

Anything not provided for in these Regulations may be resolved by the majority of the Executive Committee, ad referendum of what is resolved by the next Ordinary or Extraordinary Meeting of the Assembly, to whose consideration the matter must be submitted.

 

Article 75 .

This Regulation enters into force on Friday, February 14, 2020, the date on which it was discussed and unanimously approved by the Extraordinary Assembly of FLASOG, expressly called for its modification held in Panama City, with the participation of the majority of Affiliated institutions, with official delegates and observers from:  Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Dominican Republic and Venezuela present .

By the Final Drafting and Style Committee

 

         Dr. Néstor Garello Dr. Alfonso Arias Dr. José De Gracia

 

DESCARGAR